Links to Previous Minutes
MINUTES OF MEETING OF
HARDINGTON MANDEVILLE PARISH COUNCIL HELD ON TUESDAY 17th MAY 2016
IN THE VILLAGE HALL
|Members are reminded
that the Council has a general duty to consider the following matters
in the exercise of any of its functions - Equal Opportunities (race,
gender, sexual orientation, marital status & any disability); Crime
& Disorder, Health & Safety and Human Rights.
Nancy Chapman, Parish Clerk
Robin Carpenter (Chairman), Andy Webb, Clare Middleton, Malcolm White,
Ernest Kong, Bill Turner, Paul Vallis, Cathy Bakewell (District Councillor) and
Gina Seaton (District Councillor).
Nancy Chapman (Parish Clerk) and 7 members of the public.
Before the meeting commenced there was an opportunity for the public to
A parishioner asked if there was anything the Parish Council could do to
encourage his next-door-neighbour to address the problem of excessive water
running from his driveway into the road.
The parishioner also complained that several dog faeces had been deposited
on the verge outside his house and not removed. The Chairman suggested the
parishioner displays a dog-fouling sticker in the area and said this could be
collected from the village shop.
John Gilmore spoke about his previously circulated email relating to the
proposed Village Hall heating system. Three quotes had been obtained and the
VHC was recommending that the cheapest, West Country Heating, should be
selected. Not only were they cheapest, but their system came with a 25-year
guarantee. Their quote included a 3 for 2 Spring offer, only valid until the
end of the month and it was therefore important for the PC to make a decision
at tonight's meeting. Several queries relating to the proposed system were then
Nick Lunt spoke regarding his previously circulated email relating to the
structure of the PC and VHC Insurance and still had some concerns regarding
this. Also, having recently attended the VHC AGM, he felt that someone from the
Parish Council should be present at their meetings so that information can be
fed back directly. The VHC holds meetings every 2 months, usually on a
- APOLOGIES FOR ABSENCE
- ELECTION OF CHAIRMAN AND SIGNING OF DECLARATION OF ACCEPTANCE OF OFFICE.
Robin Carpenter was elected as Chairman and signed the declaration of
acceptance of office.
- ELECTION OF OFFICERS.
- Andy Webb was elected as Vice Chairman.
- Bill Turner was elected as Village Hall Representative.
- Nancy Chapman was elected as Messenger Reporter.
- Neil Dyer was elected as Highways Representative.
- Robin Carpenter was elected as Footpaths Representative.
- Ernest Kong was elected as Parish Environment Officer.
- MINUTES OF THE MEETING HELD ON
19th APRIL 2016 (Already Circulated)
The minutes for May were approved and signed by the Chairman as correct
records of the meeting.
- DECLARATIONS OF INTEREST.
- MATTERS OF REPORT ARISING FROM
THE PREVIOUS MINUTES.
- DISTRICT AND COUNTY
COUNCILLORS' REPORTS (BY INVITATION)
Cathy Bakewell apologised for her lack of attendance recently, but she has
been working hard on the new housing bill. Cathy then summarised some of the
key points of the bill including the Starter Homes Programme where new buyers
would be eligible for a 20% discount. Cathy also reported that a special
meeting of the district executive was to be held on the 26th May to finalise
the Westlands Leisure Complex proposal.
Gina Seaton reported that the Council was looking to appoint a new Chief
Executive Officer in the near future. The Community Infrastructure Levy (CIL)
was also one of the main topics discussed.
- PLANNING AND PLANNING
- Planning applications received after publication of the agenda:
- App no: 16/01517/LBC The carrying out of internal and external
alterations to include replacement windows and door and insertion of
downstairs WC. Location: Corner Cottage, Bishops Lane. Applicant: Mr.
Gareth Llewellyn. There were no objections.
- App No: 16/00719/OUT Outline planning for the demolition of existing
Building and erection of detached single storey dwelling with
associated access and works. Location: Land adjacent Finials, Rectory
Lane, Hardington Mandeville. Applicant: Mr B White - Additional
Information re Highways. There were no objections.
- There were no planning applications received after publication of the
- There were no results of previous applications received after publication
of the agenda.
- The Chairman reported that a Tree Preservation Order relating to land
adjacent to Finials, Rectory Lane, had been received.
- Appeal decision in respect of application decision reference 14/05063/FUL
Demolition of existing bungalow, erection of 14 dwellings, together with
associated landscaping, access and infrastructure. Location: Moor End
Nursery, Moor Lane. Applicant Mr David Matthews.The Chairman reported that
a corrected notice of Appeal Decision had been issued following confusion
in the number of dwellings given in the original decision. The PC have been
informed the S106 agreement, relating to the development scheme of 10
dwellings with no affordable units, was now in its final stages.
- Neil reported that he had emailed SCC Highways enquiring about the painting
of village sign posts, who had informed him that they had no budget for this.
It was agreed that the Clerk would enquire if the Ranger is able to do this.
Neil has been in touch with SCC Highways and Wessex Water regarding the
drainage work planned for the High Street. They have assured him that the work
will either be finished by then, or that the worksite will be cleared up, so as
not to interfere with the Street Fayre.
Neil reported that the path between the Post Office and Moor Lane was in need
of maintenance and enquired as to whose responsibility this was. The Chairman
agreed to follow this up with Les Braunton as it was an adopted public
- PARISH PLAN
- The Chairman reported that he had attended the recent meeting for
"Connecting Somerset". In relation to this he felt the Parish Council should
determine if there is a requirement in the village for the provision of
Internet Access for those unable to access it at home. The Village Hall was
suggested as an option, but this would involve the installation of a telephone
line and ongoing costs, which may not be justified against the use. The clerk
agreed to contact West Coker PC to determine the costs of provision at West
Coker Village Hall and also to put a note in the Messenger asking if there is
any interest. It was also noted that The Royal Oak provides free WiFi for its
- COMMUNITY FIELD
- The Chairman thanked Malcolm White for weed-spraying the bike track.
Malcolm also agreed to help move the gravel from the bottom of the field,
closer to the bike track. This would make it easier to put the gravel in
- A request was made for the dog foul bin to be moved further away from the
BBQ as it was unpleasantly close. Robin agreed to consider this.
- The Chairman reported that he is investigating ways to address the
problem of recyclable waste, as the quantity is increasing to a level that
is making it more difficult for him to manage.
- RISK MANAGEMENT
- There were no current issues.
- A resolution was passed to approve the Governance Statement and
Accounting Statements for the year ended 31st March 2016. These were then
signed by the Chairman and Clerk.
- The Internal Audit has been completed and the Chairman read Nick Lunt's
queries relating to the current insurance arrangements. These queries had
been forwarded to Came & Company who confirmed the structure was
correct. As there was still some concerns, the Clerk agreed to contact Jack
Clotworthy to ask if he was able to provide any advice on the subject.
- The Clerk's hours for April (22.5 hours) were approved.
- A resolution was passed to approve payment of £424.61 to Came &
Company for the Parish Council Insurance due 1st June 2016 (year 2 of the
- Following the presentation from Ric Pallister and Steve Joel at last
month's Annual Assembly the request from SSDC for an annual contribution to
Westlands Sports and Leisure Complex was discussed. While members were keen
to support the venture in some way, the amount of this support remained
undecided. It was agreed to revisit this subject as the project progressed.
The clerk agreed to write a letter to Ric Pallister to this effect.
- A resolution was passed to pay the following invoices:
- The Toy Barn Ltd Boat delivery fee (£90 + VAT £18.00): £108.00
- SALC Affiliation Fees £150.78
- Following discussion it was agreed that adequate investigation into the
various options for a new Village Hall heating system had been carried out
and a resolution was passed to approve the quote from West Country Heating
at a cost of £12,916.80 (including VAT). A cheque for the deposit of
£5,301.75 made out to West Country Heating was approved.
- The Chairman reported that the damaged bridge between Y10/39 and Y11/20
is due to be repaired in the near future.
- PARISH RANGER
The following tasks were added to the Ranger's list of jobs:
- Stile on Y10/11 needs repairing (access from High Street).
- Footpath Y10/4 opposite Lyatts turning on Moor Lane requires
- Footpath Y10/20 at Broadstone Lane requires strimming.
- Gully on Pig Hill above grit bin requires clearing.
- Area around Village Hall requires strimming/clearing.
- Roadside gullies in Blackhouse Lane require clearing (to prevent excess
water flowing towards the community field).
- Village signposts require re-painting.
- Planning Training for Town and Parish Councillors. Tuesday 24th May 2016
at 6.00pm. SSDC Council Offices, Brympton Way. Clare has already signed up
for this training and the Clerk agreed to add Ernest to the attendance
- MATTERS OF REPORT & ITEMS
FOR NEXT MEETING
- Chairman. Nothing to report.
- Councillors: Nothing to report.
- Clerk: Nothing to report.
- DATE AND TIME OF NEST MEETING
The next meeting will be held on Tuesday 21st June 2016 at 7.30 p.m. in the
Village Hall. The meeting closed at 9.00pm.
After the meeting there was an opportunity for the public to speak:
Peter Bysouth reported that he had received the amended Community Licence
and this was displayed on the Village Hall notice Board. He is liaising with
Ernest to get a further 7 certified copies for display at the remaining
premises covered by the licence.
Links to Previous Minutes