Application to hire the Hall

Application to hire the hall should be made in writing to:

Mike Doyle
Wimborough Lane
Hardington Mandeville
BA22 9PU
Tel: 07967 733941
For those who do not access to a printer, Village Hall hire forms are also held at Springfield Stores, The Royal Oak (please ask at the bar) and in the kitchen of the Village Hall (in the file next to the microwave).

Equipment Hire

Details about the separate hire of equipment are here.

Current Bookings

The calendar of bookings for the Village Hall is here.

Village Hall Hire Charges

The charges are published here.

Conditions of Hire

  1. The Village Hall has a Premises Licence authorising the following regulated entertainment and licensable activities at the times indicated shown below:
    Times for which the activity is licensed
    ActivityMonday - FridaySaturday - Sunday
    a. The performance of plays1900-23001400-2300
    b. The exhibition of films
    c. Indoor sporting events0900-21000900-2100
    d. The performance of live music1900-00001400-0000
    e. The playing of recorded music
    f. The performance of dance
    g. Entertainment activity similar to those in a - f
    h. Making music
    i. Dancing
    j. Entertainment facilities similar to those in h - i
    k. The provision of hot food/drink after 11pm2300-00302300-0030
    l. The sale of alcohol0900-01000900-0100

    If you wish to sell alcohol during your hire, you must seek the permission of the trustees using the attached Alcohol Licence Application Form. The form needs to be sent to Mr Andrew Middleton, The Designated Alcohol Premises Supervisor, The Old Roost, Barry Lane, Hardington Mandeville, Yeovil, BA22 9PS for approval.

    The hall has a licence with the Performing Rights Society for the performance of copyright music.

    In order to hold a licensable activity not covered by the Village Hall's Premises Licence a Temporary Event Notice (TEN) will need to be given to the licensing authority.

    The Hirer shall obtain the written consent of the management committee on the form provided for this purpose before giving the licensing authority a TEN. Failure to do so will result in cancellation of the hiring without compensation because there is a limit on the number of TENs which can be granted annually for any premises. Lack of co-operation could affect future fundraising by the hall management committee and local voluntary organisations.
  2. Use of Premises
    The Hirer shall not use the premises for any purpose other than that described in the Hiring Agreement and shall not sub-hire or use the premises or allow the premises to be used for any unlawful purpose or in any unlawful way nor do anything or bring onto the premises anything which may endanger the same or render invalid any insurance policies in respect thereof nor allow the consumption of alcohol thereon without written permission.
  3. The Hirer agrees with the Village Hall to be present (by its authorised representative, if appropriate) during the hiring and to comply fully with this Hire Agreement.
  4. Public Safety Compliance
    The Hirer shall comply with all conditions and regulations made in respect of the premises by the Fire Authority, Local Authority, the Licensing Authority or otherwise, particularly in connection with any event which constitutes regulated entertainment, at which alcohol is sold or provided or which is attended by children.
    1. The Hirer acknowledges that they have received instruction in the following matters:
      1. The action to be taken in event of fire. This includes calling the Fire Brigade and evacuating the hall.
      2. The location and use of fire equipment.
      3. Escape routes and the need to keep them clear.
      4. Method of operation of escape door fastenings.
      5. Appreciation of the importance of any fire doors and of closing all fire doors at the time of a fire.
    2. At the commencement of the Hire, the Hirer shall check the following items:
      1. That all fire exits are unlocked and panic bolts in good working order.
      2. That all escape routes are free of obstruction and can be safely used.
      3. That any fire doors are not wedged open.
      4. That exit signs are illuminated.
      5. That there are no obvious fire hazards on the premises.
  5. Means of Escape
    All means of exit from the premises must be kept free from obstruction and immediately available for instant free public exit.
  6. Outbreaks of Fire
    The Fire Brigade shall be called to any outbreak of fire, however slight, and details thereof shall be given to the secretary of the management committee.
  7. Health and Hygiene
    The Hirer shall, if preparing, serving or selling food, observe all relevant food health and hygiene legislation and regulations. In particular dairy products, vegetables and meat on the premises must be refrigerated and stored in compliance with the Food Temperature Regulations. The premises are provided with a refrigerator and thermometer.
  8. Electrical Appliance Safety (PAT Testing)
    Please note that for insurance purposes and because of Environmental Health legislation it is YOUR RESPONSIBILITY as the Hirer to ensure that any portable electrical appliance that you bring to the Village Hall premises for your function/event MUST have been inspected and TESTED in accordance with current legislative guidelines.
    Where a residual circuit breaker is provided the hirer must make use of it in the interests of public safety.
  9. Accidents and Dangerous Occurrences
    The Hirer must report all accidents involving injury to the public to a member of the Village Hall management committee as soon as. Any failure of equipment belonging to the Village Hall or brought in by the Hirer must also be reported as soon as possible.
  10. Explosives and Flammable Substances
    The hirer shall ensure that:
    1. Highly flammable substances are not brought into, or used in any part of the premises and that
    2. No internal decorations of a combustible nature (e.g. polystyrene, cotton wool) shall be erected without the consent of the management committee. No decorations are to be put up near light fittings or heaters.
  11. Heating
    The Hirer shall ensure that no unauthorised heating appliances shall be used on the premises when open to the public without the consent of the management committee. Portable Liquefied Propane Gas (LPG) heating appliances shall not be used.
  12. Drunk and Disorderly Behaviour and Supply of Illegal Drugs
    The Hirer shall ensure that in order to avoid disturbing neighbours to the hall and avoid violent or criminal behaviour, care shall be taken to avoid excessive consumption of alcohol. Drunk and disorderly behaviour shall not be permitted either on the premises or in its immediate vicinity. Alcohol shall not be served to any person suspected of being drunk nor to any person suspected of being under the age of 18. Any person suspected of being drunk, under the influence of drugs or who is behaving in a violent or disorderly way shall be asked to leave the premises. No illegal drugs may be brought onto the premises.
  13. Animals
    The Hirer shall ensure that no animals (including birds) except guide dogs are brought into the premises, other than for a special event agreed to by the Village Hall. No animals whatsoever are to enter the kitchen at any time.
  14. Compliance with The Children Act 1989
    The Hirer shall ensure that any activities for children under eight years of age comply with the provisions of The Children Act of 1989 and that only fit and proper persons who have passed the appropriate Criminal Records Bureau checks have access to the children (checks may also apply where children over eight and vulnerable adults are taking part in activities). The Hirer shall provide the Village Hall committee with a copy of their Child Protection Policy on request.
  15. Noise
    The Hirer shall ensure that the minimum of noise is made on arrival and departure, particularly late at night and early in the morning. The Hirer shall, if using sound amplification equipment, make use of any noise limitation device provided at the premises and comply with any other licensing condition for the premises.
  16. End of Hire
    The Hirer shall be responsible for leaving the premises and surrounding area in a clean and tidy condition, properly locked and secured unless directed otherwise and any contents temporarily removed from their usual positions properly replaced. The Hirer shall be responsible for the removal of rubbish from the premises. The Village Hall shall be at liberty to make an additional charge in the event that these conditions are breached.
  17. Loss or Damage
    The Hirer shall be responsible for any loss or damage to the hall or its contents occurring during the period of hire, howsoever caused. The Hirer agrees to promptly pay to the trustees the cost of any necessary repairs or replacement.
  18. Smoking
    The Hirer shall, and shall ensure that the Hirer's invitees, comply with the prohibition of smoking in public places provisions of the Health Act 2006 and regulations made thereunder. Any person who breaches this provision shall be asked to leave the premises.