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MINUTES OF MEETING OF
HARDINGTON MANDEVILLE PARISH COUNCIL HELD ON TUESDAY 20th SEPTEMBER 2016
IN THE VILLAGE HALL
|Members are reminded
that the Council has a general duty to consider the following matters
in the exercise of any of its functions - Equal Opportunities (race,
gender, sexual orientation, marital status & any disability); Crime
& Disorder, Health & Safety and Human Rights.
Nancy Chapman, Parish Clerk
Robin Carpenter (Chairman), Ernest Kong, Clare Middleton, Malcolm White,
Paul Vallis, Bill Turner, and Gina Seaton (District Councillor).
Nancy Chapman (Parish Clerk) and 3 members of the public.
Before the meeting commenced there was an opportunity for the public to speak.
A Parishioner spoke to state himself and several other parishioners are
concerned about the area of neglect around the Mandeville Arms. The garden is
overgrown and it is becoming an eyesore. They would like to ask the Parish
Council to consider writing to the owner to ask his what his intentions for the
pub are. The Chairman agreed to put this on the agenda for October's
A Parishioner asked if the Parish Council knew any details of the firm that
is purchasing the Moor End Nursery site. Malcolm White replied that James White
may be able to provide further information.
- APOLOGIES FOR ABSENCE.
Apologies were received from Andy Webb, Cathy Bakewell (District Councillor) and Marcus Fysh.
- MINUTES OF THE MEETING HELD ON
16th AUGUST 2016 (Already Circulated)
The minutes for August were approved and signed by the Chairman as correct
records of the meeting.
- DECLARATIONS OF INTEREST.
Malcolm White declared an interest in item 7a) ii)App No: 16/03794/FUL.
- MATTERS OF REPORT ARISING FROM
THE PREVIOUS MINUTES.
- SSDC MOTION CONDEMNING ANY FORM OF RACISM, INTOLERANCE, BIGOTRY OR
The Chairman read out the following motion as proposed by SSDC for adoption
by all Parish Councils:
"In the wake of the recent killing of Jo Cox MP and the less savoury
rhetoric of some in the referendum campaign, this Council wishes to make it
clear that we, the councillors, are proud to represent a vibrant and diverse
community. We totally condemn any form of racism, intolerance, bigotry or
xenophobia. Hate crimes have no place in our society and we will do all we can
to prevent them. The residents of South Somerset, whatever their gender, race,
creed, age, colour or sexual orientation are treated equally.
And further, that the Council wish to send a clear message stating that:
We are proud to live in a diverse and tolerant society. Racism, xenophobia
and hate crimes have no place in our country. Our council condemns racism,
xenophobia and hate crimes unequivocally. We will not allow hate to become
acceptable. We will work to ensure that local bodies and programmes have the
support and resources they need to fight and prevent racism and xenophobia. We
reassure all people living in this area that they are valued members of our
A resolution was then passed confirming the Parish Council's commitment to
- DISTRICT AND COUNTY
COUNCILLOR'S REPORTS (BY INVITATION)
The Chairman read out Cathy Bakewell's report. This included details of
several events being held in the Coker Ward for Somerset Art Works (17th
Sept-2nd October). Cathy also highlighted that much discussion has been taking
place regarding devolution locally and nationally.
- PLANNING AND PLANNING
- Planning applications received:
- App no: 16/03529/FUL The erection of a single storey rear extension
to dwellinghouse. Location: Spring Cottage, High Street. Applicant: Mr
Martin Tizard. There were no objections.
Malcolm White left the meeting.
- App no: 16/03794/FUL The erection of a new dairy. Location: Royal Oak
Farm, Moor Lane. Applicant: M & S White & Son Ltd. The Chairman
read a statement from Malcolm White giving their justification for
wanting to update and modernise the dairy. There were no objections.
Malcolm White returned to the meeting.
- There were no planning applications received after publication of this
- There were no results of previous applications received after publication
of this agenda.
- The Chairman reported details of the recent WoodenTop Farm enforcement
- There were no other planning issues.
- Neil reported that there were just a few minor road surface defects in
his report this month.
- A parishioner has volunteered to paint the village signposts. The
Chairman is investigating the purchase of suitable paint for the job.
- Paul Vallis mentioned that the drains on Primrose Hill were very blocked
and wondered if this could be resolved before we get any heavy rain. Mark
Keating reported that the SSDC Streetscene team had offered to clear those
in Haselbury for £11 a drain. Neil agreed to investigate this option.
- PARISH PLAN
- There were no current issues.
- COMMUNITY FIELD
- The Annual Playground Inspection and Risk Assessment Report have been
received. The Chairman has since completed a number of maintenance actions
to address those issues highlighted in the report. These included
tightening the bolts on the overhead grip bars, compacting soil around the
loose posts, increasing the zip wire tension, compacting the posts around
the loose support logs and covering all the exposed wooden laths.
- Jack Clotworthy has written to the PC asking permission to run the
village fireworks display in the Community field, with the same format as
last year. While there is no BBQ planned, they would like to have small
fires in Fire pits or Chimneas with fencing around them to provide
atmosphere and warmth. The Parish Council passed a resolution to approve
this. The clerk agreed to contact the insurance company to enquire about
the use of firepits and chimneas.
- Bill Turner offered to move the dog litter bin currently located close to
the BBQ to a more suitable place, possibly near the small pedestrian
- It was agreed a list of conditions was required for private events being
held at the Community Field in order to avoid prevent confusion or
misunderstandings. Following discussion, the agreed conditions were as
- The use of the field for events such as private receptions will only
be allowed for residents of the parish of Hardington Mandeville, at the
discretion of the parish council.
- The field will remain available to members of the public at all
- Marquees and associated structures shall be limited to the top half
of the football area, so that ball games can still be played on the
lower, southern half. (See map)
- The erection of marquees and associated structures must be done
within 48hrs of the event, and removed on the next working day after
- The responsibility for relevant insurance and licences lies with the
- Ensure that bands and discos do not play after midnight.
- The Parish Council will expect a donation for each use. A figure of
£500 (negotiable) for large events was suggested.
- RISK MANAGEMENT
- Nick Lunt gave details of his recent discussion with a representative of
Came & Company, who provide both the PC and VHC insurance. A lengthy
discussion then took place regarding the insurance structure and cover
- The Clerk's hours for August (19 hours) were approved.
- A Resolution was passed to approve the following payments:
- SSDC Annual Playground Inspection & Risk Assessment (£78.50 +
VAT £15.70) £97.20
- N Chapman – Re-imbursement for PC Laptop & Software
(£381.66 + VAT £76.33) £457.99
- Grant Thornton UK LLP External Audit Fee (£100 + VAT £20) £120.00
- The Chairman read out the Auditors comments following completion of the
External Audit. There were 2 minor comments relating to order of signing of
the Annual Governance Statement and the incorrect break sown of the Precept
and CTSG received in boxes 2 and 3. The notice of Conclusion of Audit has
now been published on the website and displayed on noticeboards.
- The Chairman is still waiting for further update regarding required
maintenance to the path between the Post Office and Moor Lane
- The Ranger has been asked to install a dog slide in the stile on Y10/9 at
the top of steps on Pig Hill with permission of the landowner.
- A new pedestrian gate has been requested at the junction of Y9/2 and
- PARISH RANGER
- The new supervisor for the ranger scheme is Nick Allen (firstname.lastname@example.org
07768376235). Stephen Fox will continue to oversee the scheme at a higher
- The following task was added to the Ranger's list of jobs:
- Install a dog slide in the stile on Y10/9 at the top of steps on Pig
- The Parish Council thanked Malcolm and James White for clearing the
overgrown area of bridleway between Moor Lane and the Community Field.
- The Parish Council discussed their answers for the NALC Community Led
Housing Survey. The Chairman agreed to feedback the answers online.
- A letter has been received from Somerset Libraries Service giving notice
that they are withdrawing their Mobile Library services to the High Street
and Hardington Marsh due to lack of use. The stop at Hill End will be
- MATTERS OF REPORT & ITEMS
FOR NEXT MEETING
- Chairman: Nothing to report.
- Councillors: Nothing to report.
- Clerk: Nothing to report.
- DATE AND TIME OF NEXT MEETING & CLOSURE
The next meeting will be held on Tuesday 18th October 2016 at 7.30 p.m. in
the Village Hall. The meeting closed at 9.14pm.
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